Job description for Finance and Administration Officer
Position: Finance and Administration Officer
Location: Arusha, Tanzania
Reports to: Finance and Administration Manager
Contract Type: Fulltime

Purpose of the Role

The Finance and Administration Officer provides essential support in managing financial
transactions, maintaining accurate records, and ensuring smooth administrative operations.
This role is critical in safeguarding compliance with organizational policies and supporting
efficient office management

Key Responsibilities

      • Payment processing: Ensure payments are processed correctly, timely, and with
        proper documentation.
      • Reconciliations: Perform reconciliations of payables, receivables, and bank accounts.
      • Payroll support: Assist in payroll processing to ensure accurate salary
        disbursements.
      • Cash management: Handle petty cash, reconcile cashbooks, and authorize
        expenditures.
      • Financial reporting: Prepare financial and donor reports as required.
      • Compliance monitoring: Ensure adherence to financial policies, donor requirements,
        and statutory regulations.
      • Audit support: Assist external audits, respond to queries, and implement
        recommendations.
      • Budget support: Assist in preparing budgets, monitoring expenditures, and
        reconciling accounts.
      • Procurement support: Support procurement processes, vendor payments, and
        supplier records.
      • Administrative duties: Support HR, office management, events, and logistics
        coordination.

Qualifications and Competencies

  • Education: Bachelor’s degree in Finance, Accounting, Business
    Administration, or related field.
  • Professional accounting qualification such as CPA, ACCA or equivalent is
    preferred.
  • Experience: 2+ years of relevant work experience in finance and
    administration.
  • Technical skills: Proficiency in MS Office (Excel, Word) and accounting
    software (QuickBooks, Sage pastel etc)
  • Soft skills: Strong organizational ability, attention to detail, communication
    skills, and integrity.
  • Analytical thinking: Ability to interpret financial data and identify
    discrepancies.
  • Time management: Prioritize tasks and meet deadlines effectively.
  • Team collaboration: Work closely with finance and other staff teams to
    achieve organizational goals.
  • Problem-solving: Resolve administrative and financial issues efficiently
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